A PECS Experiment Arrangement change procedure shall apply at least to any modifications of the Agency’s financial commitment (Articles 2 or/and 5 of the Arrangement) and of the Term (Article 3 of the Arrangement).

1. INTRODUCTION OF A CHANGE

For all changes, whether requested by the Agency or initiated by the Institute, the latter shall submit a proposal for a PECS Experiment Arrangement Change Notice (ACN) on the form attached hereto. The ACN shall be filled in completely, and boxes or lines that are not applicable shall be so designated by use of the letters "NA". The form shall be signed by the Institute’s authorised representative(s) and be submitted to the Agency's representative for contractual and administrative matters.

The Institute shall ensure that each change proposal is fully co-ordinated with Appendices 1 and 2 to the arrangement and that all reasonably foreseeable implications of the change have been considered. If the space on the form is not sufficient to describe the change and its consequences, the additional information shall be annexed to the form. The Institute shall, on request of the Agency, provide additional documentary evidence.

2. APPROVAL OR REJECTION OF THE ARRANGEMENT CHANGE NOTICES

Upon receipt of an ACN signed by the Institute the Agency shall consider it as regards its acceptability. Should the ACN be approved, it will be signed by the ESA PECS Office’s authorised representative and a copy be returned to the Institute. Should a ACN be rejected for any reason, the Institute shall be informed accordingly, together with the reasons for the rejection.

3. IMPLEMENTATION AND STATUS OF APPROVED ARRANGEMENT CHANGE NOTICES

Upon signature of a ACN by both parties, the ACN has immediate effect and constitutes a binding contractual agreement.

PECS EXPERIMENT ARRANGEMENT CHANGE NOTICE - SPECIMEN
Institute:
PEA C……. CN: ……..

Title of area affected

Article(s) of the Arrangement:

Initiator of change:

Description of change

Reason for change

Funds in addition to / in replacement of those stipulated in Article 2.1:
NC / ECU / EURO:

Breakdown of Funds in addition to / in replacement of the one stipulated in Article 2.2

- labour cost:
- operational cost:
- travel expenses:
-.....:

Effect on other Arrangement provisions

Commencement of Term

End of Term

Institute

Institute’s representative(s):
Date

ESA

PECS Office representative:

Date